Drafting and organizing governance meetings

Meetings of the Members’ Council, Board of Directors, or General Shareholders’ meeting form the foundation for establishing strategic direction, approving key decisions, and ensuring transparency in corporate governance. Organizing these meetings requires not only compliance with legal regulations and the company’s charter but also meticulous preparation in terms of content, format, and administrative procedures. A well-organized meeting process enhances governance efficiency, mitigates legal risks, and strengthens the company’s professional image in the eyes of shareholders and investors.

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OUR SCOPE OF SERVICES

Advising on meeting procedures and formats

Analyze the type of meeting (regular, irregular, etc.), determine the authority to convene, mode of invitation, voting ratios, etc., to ensure the process is legally valid and compliant.

Drafting all meeting documents

Prepare complete sets of materials such as invitations, agendas, presentation materials, draft resolutions, attendee lists, and proxy/voting forms in the appropriate legal format.

Organizing and coordinating meeting logistics

Support the organization of in-person, online, or hybrid meetings; manage attendance lists, check-ins, material distribution, vote collection, and ensure smooth technical coordination.

Taking minutes and preparing legal documents

Accurately record the meeting minutes to reflect the discussions, opinions, and conclusions; draft official resolutions and decisions based on voting results in the proper legal format.

Archiving meeting documents as required

Store all meeting records, including minutes, resolutions, related documents, and signed attendance sheets to ensure completeness and easy retrieval for internal audits or regulatory inspections from competent authorities.

Monitoring the implementation of resolutions

Ensure the enterprise receives official confirmation of procedure completion from the relevant authorities and hand over the full set of documents for record-keeping and future examination.

BENEFITS OF ENGAGING OUR SERVICES

Selecting the appropriate partner is paramount; it not only ensures corporate compliance but also enables the enterprise to achieve sustained advancement. At CFT, we are dedicated to generating substantive value and providing management depth, thereby facilitating transparent, secure, and sustainable operations for businesses operating in Vietnam.

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HOW WE DO IT

Clarify Objectives

We commence by accurately understanding the client's business objectives and desired outcomes. This allows us to precisely identify the core issue requiring resolution and mutually define the scope of work from the outset, ensuring every step is purposeful and adds measurable value for the client.

Define Input Data

We explicitly specify the necessary information required from the enterprise, adhering to the principle of minimalism and ease of preparation. We avoid requesting redundant or confusing information. Each document serves a distinct purpose, enabling the business to reduce administrative burden and enhance coordination efficiency.

Design Roadmap and Solution

We construct the most suitable solution tailored to each operational model, along with a transparent roadmap, specific timelines, and concrete costs, clearly established from the beginning. Our approach is 'intentional optimization' – ensuring clarity, logical coherence, and measurable value creation.

Implementation and Execution Coordination

Throughout the execution process, we proactively provide progress updates, manage potential risks, and handle emerging issues to ensure seamless implementation. The enterprise is relieved from the burden of coordinating multiple parties—all operational responsibilities are centralized to a single point of contact, guaranteeing efficiency and consistency.

Deliver Results and Ongoing Partnership

The outcomes are delivered on time with all necessary documentation, official records, and essential guidelines. Following the handover, we continue to monitor, support, and optimize operations in alignment with the real-world context—ensuring the service value extends beyond mere completion of administrative files.

LET'S GET STARTED WITH US

We guarantee that every step of your business deployment in Vietnam adheres to strict standards, regulatory compliance, and accuracy, ensuring outcomes that deliver both legal correctness and genuine economic value.

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OUR COMMITMENTS

Transparency

We are committed to absolute transparency regarding information, processes, and fees. All terms and conditions are clearly stipulated and mutually agreed upon from the outset – ensuring there are no ambiguities or unexpected charges.

Timeliness

Adherence to timelines is a core commitment. We execute all tasks according to the agreed-upon schedule and provide clear, consistent progress updates – relieving the business from having to wait or closely monitor every detail.

Partnership

Our engagement extends beyond the completion of a procedure. We provide continued support throughout the operational phase to ensure the enterprise maintains stable and efficient long-term operations.

Other services

At CFT, we provide a diverse portfolio of services tailored precisely to meet the specific requirements and operational phases of your enterprise.

OUR ECOSYSTEM

Law Firm

  • 10+ Lawyers
  • 3+ Offices
  • 100+ Clients

Office for rent

  • 10+ Lawyers
  • 3+ Offices
  • 100+ Clients

Tax - Accounting

  • 10+ Lawyers
  • 3+ Offices
  • 100+ Clients

OUR TEAM

Phan Thi Chuc Y (Ms.)

Tax & Accounting Senior Manager
info@cft.vn
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Tran My Chau (Ms.)

Senior Accountant
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Le Ngoc Anh (Ms.)

Senior Accountant
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Majo George (Mr.)

Legal Councel
info@cft.vn
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Hoang Thi Lien (Ms.)

Lawyer
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Nguyen Thi Hoa (Ms.)

Lawyer
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Bui Minh Hoang (Mr.)

Lawyer
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Ngo Thi Thuy Dung (Ms.)

Head of Operation Department
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Nguyen Thi Phuong Dung (Ms.)

Administrator Officer
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Our Clients

Clients' success reflects the value we deliver

100+

Legal

100+

Tax

100+

Accouting

100+

Operation

CONTACT CFT

Confused? Would you like to discuss your issue in more detail, let us help you, please fill in the form below and send it to us. A free consultation email or 45 minute meeting will be arranged to help you understand your accounting issue better.

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