{"id":12067,"date":"2025-09-30T10:26:15","date_gmt":"2025-09-30T03:26:15","guid":{"rendered":"https:\/\/cft.vn\/?p=12067"},"modified":"2025-09-30T10:28:41","modified_gmt":"2025-09-30T03:28:41","slug":"which-information-of-employees-is-understood-as-personal-data","status":"publish","type":"post","link":"https:\/\/cft.vn\/en\/which-information-of-employees-is-understood-as-personal-data\/","title":{"rendered":"Which information of employees is understood as personal data?"},"content":{"rendered":"<p>In the current era of strong digitalization, personal data protection has become one of the top topics of concern, especially since Decree 13\/2023\/ND-CP was issued. For employees, personal information not only determines their position and income level at a certain degree, but also affects their privacy and personal safety. Therefore, with the appearance of Decree 13, many enterprises face pressure from employees when receiving and storing employees\u2019 personal data. What employee information is considered personal data? This question not only concerns managers, and lawyers but also employees themselves to ensure the rights of employees and enterprises in an increasingly technological and connected working environment.<\/p>\n<p>This article will list the basic types of information that fall under the employees\u2019 personal data. Thereby, helping readers understand the rights and obligations related to personal data protection.<\/p>\n<figure id=\"attachment_12038\" aria-describedby=\"caption-attachment-12038\" style=\"width: 600px\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-12038\" src=\"https:\/\/cft.vn\/wp-content\/uploads\/2025\/09\/z4261574507841_c0dba1f8c32f07342da9b1b5cd028490-800x800.jpg\" alt=\"\" width=\"600\" height=\"600\" srcset=\"https:\/\/cft.vn\/wp-content\/uploads\/2025\/09\/z4261574507841_c0dba1f8c32f07342da9b1b5cd028490-800x800.jpg 800w, https:\/\/cft.vn\/wp-content\/uploads\/2025\/09\/z4261574507841_c0dba1f8c32f07342da9b1b5cd028490-400x400.jpg 400w, https:\/\/cft.vn\/wp-content\/uploads\/2025\/09\/z4261574507841_c0dba1f8c32f07342da9b1b5cd028490-280x280.jpg 280w, https:\/\/cft.vn\/wp-content\/uploads\/2025\/09\/z4261574507841_c0dba1f8c32f07342da9b1b5cd028490-768x768.jpg 768w, https:\/\/cft.vn\/wp-content\/uploads\/2025\/09\/z4261574507841_c0dba1f8c32f07342da9b1b5cd028490-1536x1536.jpg 1536w, https:\/\/cft.vn\/wp-content\/uploads\/2025\/09\/z4261574507841_c0dba1f8c32f07342da9b1b5cd028490-2048x2048.jpg 2048w\" sizes=\"auto, (max-width: 600px) 100vw, 600px\" \/><figcaption id=\"caption-attachment-12038\" class=\"wp-caption-text\">Source: z4261574507841_c0dba1f8c32f07342da9b1b5cd028490<\/figcaption><\/figure>\n<p>\u00a0<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_83 counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of contents:<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #a32411;color:#a32411\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #a32411;color:#a32411\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/cft.vn\/en\/which-information-of-employees-is-understood-as-personal-data\/#1_What_is_personal_data\" >1. What is personal data<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/cft.vn\/en\/which-information-of-employees-is-understood-as-personal-data\/#2_Classify_types_of_personal_data\" >2. Classify types of personal data<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/cft.vn\/en\/which-information-of-employees-is-understood-as-personal-data\/#3_Issues_that_employers_need_to_pay_attention_to_when_processing_employees_personal_data\" >3. Issues that employers need to pay attention to when processing employees\u2019 personal data<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"1_What_is_personal_data\"><\/span>1. What is personal data<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Personal data, a concept that has become extremely important in the digital age, includes all types of information stored in the form of symbols, text, figures, images, sounds, or similar forms in the electronic environment. The distinguishing feature of personal data is its ability to be associated with a specific individual, allowing that person to recognize or confirm their identity. There are two main categories: basic personal data and sensitive personal data. Basic personal data includes information such as name, address, and phone number, while sensitive personal data includes information about health, finances, race, political opinions, or biometric characteristics, requiring a higher level of security due to their sensitive nature.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"2_Classify_types_of_personal_data\"><\/span><span id=\"2_Classify_types_of_personal_data\" class=\"ez-toc-section\"><\/span>2. Classify types of personal data<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>In today\u2019s world, classifying and understanding personal data is a key factor in protecting individual privacy. Personal data is not just basic information but can also extend to more details, such as sensitive personal data, capable of revealing many important and private aspects of an individual.<\/p>\n<p><strong>Basic personal data<\/strong>\u00a0is information necessary to determine an individual\u2019s identity, including:<\/p>\n<ul>\n<li>Full name and other names, if any;<\/li>\n<li>Date of birth; and information related to death or disappearance events.<\/li>\n<li>Gender and place of birth;<\/li>\n<li>Information about permanent residence, temporary residence, and other contact addresses;<\/li>\n<li>Nationality and marital status;<\/li>\n<li>Personal identification information such as phone number, ID card, passport, and other financial identifiers;<\/li>\n<li>Personal images and information about family relationships.<\/li>\n<\/ul>\n<p><strong>Sensitive personal data<\/strong>\u00a0commonly involves information that can deeply affect an individual\u2019s legal rights and interests if disclosed such as:<\/p>\n<ul>\n<li>Political views, religion, and health information do not include blood type;<\/li>\n<li>Genetic data and specific biological characteristics such as fingerprints and facial recognition;<\/li>\n<li>Information about personal life that is extremely sensitive such as sex life;<\/li>\n<li>Criminal behavior data or data collected by law enforcement agencies;<\/li>\n<li>Detailed client information on financial institutions and banks;<\/li>\n<li>Personal location across devices and applications.<\/li>\n<\/ul>\n<p>The way these types of personal data are collected, stored, and processed poses legal and ethical challenges and requires strict security measures to ensure the safety of the data subject. Organizations and individuals when accessing and using this data need to strictly comply with relevant legal regulations to avoid violating privacy rights, leading to serious legal consequences. This is also the reason why we believe the Vietnamese Government is taking steps to complete the legal framework to regulate the reception \u2013 processing \u2013 storage \u2013 destruction of personal data as well as building mechanisms for cases where individuals and organizations use personal data without the permission of the owner.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"3_Issues_that_employers_need_to_pay_attention_to_when_processing_employees_personal_data\"><\/span><span id=\"3_Issues_that_employers_need_to_pay_attention_to_when_processing_employees_personal_data\" class=\"ez-toc-section\"><\/span>3. Issues that employers need to pay attention to when processing employees\u2019 personal data<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>In the context of strong and growing digitalization, the handling of personal data has become an essential aspect of human resource management. However, this requires businesses to strictly comply with legal regulations to ensure workers\u2019 rights and not violate the provisions of Decree 13. Below are the main issues that employers should note:<\/p>\n<ul>\n<li><strong>Notify employees about the processing of personal data:<\/strong>\u00a0According to Decree 13\/2023\/ND-CP, before collecting or processing data, enterprises must notify employees of the purpose, processing methods, parties involved, personal data collected, processing times and potential consequences. Not only is this notification a legal requirement, it also helps build a relationship of trust and transparency with employees.<\/li>\n<li><strong>Ensure the employee\u2019s consent:<\/strong>\u00a0The employee\u2019s consent needs to be clearly confirmed through forms such as text, voice, electronic or other clear consent operations. This consent must include detailed information about the type of data processed, the purposes, parties involved and employee rights. It is important that this consent can be withdrawn at any time, and the withdrawal process must be simple and transparent.<\/li>\n<li><strong>Responsibility to delete or destroy data when necessary:<\/strong>\u00a0\u200b\u200bAccording to regulations, employees have the right to request deletion or destruction of personal data in many cases such as data that is no longer needed, or when consent is withdrawn. Enterprises must ensure that data deletion processes comply with the law and that data is not retained for longer than is necessary or for the agreed purpose.<\/li>\n<li><strong>Data storage and protection:<\/strong>\u00a0Data storage must ensure high security, using appropriate technical and organizational measures to protect data from unauthorized access, loss or damage. Businesses need to have clear policies and procedures in place to protect this data, including when processed by third parties.<\/li>\n<li><strong>Handling violations:<\/strong>\u00a0Violations of personal data protection regulations can lead to enterprises facing a number of sanctions from competent authorities. To reduce these risks, enterprises must build internal disciplinary forms for individuals and departments responsible for storing the company\u2019s personnel data, and we believe that they should be specified in the company\u2019s internal labor regulations.<\/li>\n<\/ul>\n<p>Through this article, we can see that determining and understanding what employee information is considered personal data is an essential element in protecting privacy and ensuring information security. information for workers in the modern working environment. Organizations and enterprises need to be fully aware of their responsibilities in collecting, processing, and protecting employees\u2019 personal data and need to take appropriate measures to comply with relevant legal regulations. In this way, it not only builds trust and peace of mind for employees but also contributes to the sustainable and effective development of the business itself. Protecting personal data is not only a legal obligation but also an essential measure to enhance the competitiveness and reputation of businesses in the global labor market.<\/p>\n<p><strong><em>Time of writing:<\/em><\/strong>\u00a018\/07<em>\/2024<\/em><\/p>\n<p><em>The article contains general information which is of reference value, in case you want to receive legal opinions on issues you need clarification on, please get in touch with our Experts at <a href=\"https:\/\/mail.google.com\/mail\" target=\"_blank\" rel=\"noopener\"><strong>info@cft.vn<\/strong><\/a><\/em><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-11508\" src=\"https:\/\/cft.vn\/wp-content\/uploads\/2025\/09\/CHUONG-TRINH-THANG.png\" alt=\"\" width=\"1080\" height=\"600\" \/><\/p>\n<div class=\"content-post-nd\">\n<div style=\"text-align: center;\">\u00a0<\/div>\n<\/div>\n<div class=\"content-post-nd\">\n<p><strong>Why choose CFT\u2019s service?<\/strong><\/p>\n<ul class=\"li-content\">\n<li>We provide effective and comprehensive legal solutions that help you save money and maintain compliance in your business;<\/li>\n<li>We continue to monitor your legal matters even after the service is completed and update you when there are any changes in the Vietnamese legal system;<\/li>\n<li>Our system of forms and processes related to labor and personnel is continuously built and updated and will be provided as soon as the customer requests it;<\/li>\n<li>We have a thorough understanding of Vietnam&#8217;s legal regulations, and grasp the psychology of employees, employers, and working methods at competent authorities;<\/li>\n<li>CFT&#8217;s team of lawyers and experts has many years of experience in the field of labor and enterprises, as well as human resources and financial advisory.<\/li>\n<li>Strict information security procedures throughout the service performance and even after the service is completed.<\/li>\n<\/ul>\n<\/div>\n<p><strong style=\"color: #a32411;\">You can refer for more information:<\/strong><\/p>\n<ul>\n<li><a href=\"https:\/\/cft.vn\/en\/latest-updates-2024-on-conditions-for-foreign-investors-doing-tourism-services-in-vietnam\/\">Latest updates 2024 on conditions for Foreign investors doing tourism services in Vietnam<\/a><\/li>\n<li><a href=\"https:\/\/cft.vn\/en\/understanding-about-the-legality-of-e-commerce-trading-floor-in-vietnam\/\">Understanding about the legality of e-commerce trading floor in Vietnam<\/a><\/li>\n<li><a href=\"https:\/\/cft.vn\/en\/general-legal-framework-on-software-copyright-in-vietnam\/\">General legal framework on software copyright in Vietnam<\/a><\/li>\n<li><a href=\"https:\/\/cft.vn\/en\/contractor-tax-for-enterprise-providing-services-in-vietnam\/\">Contractor tax for enterprise providing services in Vietnam<\/a><\/li>\n<li><a href=\"https:\/\/cft.vn\/en\/how-to-control-information-security-issues-in-enterprises\/\">How to control information security issues in enterprises<\/a><\/li>\n<li><a href=\"https:\/\/cft.vn\/en\/foreign-investors-need-to-pay-attention-to-which-taxes-when-investing-in-vietnam\/\">Foreign investors need to pay attention to which taxes when investing in Vietnam<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>In the current era of strong digitalization, personal data protection has become one of the top topics of concern, especially since Decree 13\/2023\/ND-CP was issued. For employees, personal information not only determines their position and income level at a certain degree, but also affects their privacy and personal safety. Therefore, with the appearance of Decree&#8230;<\/p>\n","protected":false},"author":2,"featured_media":12038,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[64],"tags":[],"class_list":["post-12067","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-articles"],"acf":[],"_links":{"self":[{"href":"https:\/\/cft.vn\/en\/wp-json\/wp\/v2\/posts\/12067","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/cft.vn\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/cft.vn\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/cft.vn\/en\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/cft.vn\/en\/wp-json\/wp\/v2\/comments?post=12067"}],"version-history":[{"count":3,"href":"https:\/\/cft.vn\/en\/wp-json\/wp\/v2\/posts\/12067\/revisions"}],"predecessor-version":[{"id":12070,"href":"https:\/\/cft.vn\/en\/wp-json\/wp\/v2\/posts\/12067\/revisions\/12070"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/cft.vn\/en\/wp-json\/wp\/v2\/media\/12038"}],"wp:attachment":[{"href":"https:\/\/cft.vn\/en\/wp-json\/wp\/v2\/media?parent=12067"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/cft.vn\/en\/wp-json\/wp\/v2\/categories?post=12067"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/cft.vn\/en\/wp-json\/wp\/v2\/tags?post=12067"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}